DOTSOFT S.A. is a leading provider of digital transformation solutions, specializing in the digitization and electronic management of archives. We deliver services tailored to the needs of Municipalities, Public Authorities, and Organizations of all sizes. By combining advanced scanning technologies with our DocuSoft software, we offer complete solutions that enhance efficiency, improve transparency, and ensure secure information management.

DocuSoft | Digitization & File Management Services

Digitisation services

DOTSOFT offers a full range of digitization services, customizable to each organization’s requirements:

• Document scanning: administrative, financial, and legal documents.
• Book & volume scanning: municipal registries, civil status books, library collections.
• Large-format scanning: technical drawings, building permits, maps.
• High‑resolution scanning of photos, slides, and negatives.
• Microfilm & microfiche conversion to digital format.

Indicative Departments Served

• Urban Planning & Technical Services (permits, studies, maps)
• Administrative & Financial Services (decisions, accounting files, contracts)
• Procurement & Logistics Departments (applications, approvals, supply documents)
• Civil Registry & Municipal Records Offices (civil acts, family records)
• Municipal Libraries & Cultural Institutions (historical documents, cultural archives)

DocuSoft Software– Electronic Management of Digitized Archives

DocuSoft is DOTSOFT’s innovative software platform designed for the organization and management of digitized archives. It offers user‑friendliness, scalability, and full customization to meet the needs of any organization.

Main Features

Registration & Archiving

• Creation of new records through simple form fields (year, permit number, owner, etc.)
• Attachment of documents, drawings, or revisions to each file
• Structured storage in a central database with categorization options by service or file type

Search & Retrieval

• Advanced filtering options (e.g., issue year, protocol number, owner)
• Combined multi‑criteria searches for more accurate results
• Full‑text search using OCR for locating information within document content

Viewing & Editing

• Instant document viewing in separate tabs
• Metadata editing, attachment management, and version updates
• Saving and printing digital files

Access Control & Security

• Role‑based user permissions: super admin, content creator, certified user, external visitor
• Rights assignment and removal according to organizational needs
• Compliance with international data security standards

Bulk Data Import

• Automated import of large volumes of digitized files
• Ideal for legacy physical archives requiring mass digitization

Content Management & Customization

• User‑friendly interface with no need for specialized IT skills
• Multi‑language support
• Content scheduling (e.g., display or removal of files on specific dates)
• High level of customization to fit the distinct needs of each department

Benefits for Organizations

Through digitization, organizations achieve:

• Fast and secure access to their archives
• Reduced storage costs and improved productivity
• Compliance with regulations and standards
• Enhanced citizen service
• Preservation and promotion of historical and cultural heritage

DocuSoft is a comprehensive digitization and file‑management solution that simplifies daily operations for any organization. With advanced search tools, secure access control, and extensive customization options, it ensures speed, reliability, and information protection. This keeps data organized, secure, and instantly accessible—delivering real value to both administration and citizens.